Production Control Clerk

Company Name:
Work under the direct supervision of the Customer Service Section Supervisor. Serve as the primary interface between Civil Engineering and base customers. Provide single-point customer service, receive and review all Civil Engineer work request planned/direct scheduled work and provide status to the base serviced population. Execute work requirements based upon written and verbal work requirements; coding, reviewing, and validating labor and refund/reimbursement work orders; coordinating on contract repairs; facility reviews, maintenance, repair, and modifications to real property. Monitor the operation shop recurring work program (RWP). Provide facility manager training. Manage Work Clearance Program. Use information management systems to manage, control, plan, schedule, and program work requirements in the most efficient means. The model automation systems are the Defense Medical Logistics Standard Support (DMLSS), Interim Work Information Management System (IWIMS), the Automated Civil Engineer System (ACES), and the Civil Engineering Material Acquisition System (CEMAS).
Essential Functions
Provide customer service assistance for both internal and external customer's work requirements as related to the maintenance, operation, restoration and protection support of Air Force facilities.
Receive, review, and process Civil Engineer work requests. Maintain all work orders; enter draft work orders and direct scheduled work (DSW) into IWIMS and/or DMLSS, update and track work status.
Update information and codes on work orders/DSW's; establishes and maintains customer accounts, determines refund/reimbursable work, research and review a bill of material to support a work order.
Maintain shop/crafts status on work orders/DSW's and monitor work to minimize delinquent scheduled work.
Conduct the base agency AF Form 332 Base Civil Engineer Work Request coordination board.
Manage Facility Manager's Program and assist Facility Managers in performing facility operations/services duties involving safety, fire prevention, resource protection, structural maintenance, repair and construction activities, and space utilization allocation.
Assists cost center managers in maintaining the Recurring Work Program (RWP).
Provide substantive correspondence, reports, minutes, and other internal and external communication.
Perform tasks in the IWIMS, DMLSS, CEMAS, and ACES to provide managers real time data input and information to include work, planning, scheduling, tracking , and execution required to support the goal of maintaining facilities.
Knowledge of the Civil Engineering Material Acquisitions Systems (CEMAS), Bill of Material (BOM) and Purchase Requisition (PR) work order/contract processing.
Ability to utilize computer automated systems to perform Microsoft Office Power Point presentation slides, Microsoft Office Excel spreadsheets and Microsoft Office Word documents.
Develop and provide daily, weekly, monthly and quarterly IWIMS, DMLSS, ACES, CEMAS reports for CE and base facility managers.
Collect and report data on work load statistics. Produce various IWIMS, DMLSS, ACES and CEMAS reports, plans and schedules to insure compliance of performance criteria such as outlined in the Performance Requirements Document.
Manage the AF Form 103, BCE Work Clearance Work Request Program. Utilize local procedures and work with other organizations such as contracting, security forces, communications, and utilities (e.g. gas, cable, fencing, satellite dishes) to track and identify liability for disruptions of services and subsequent repairs.
Maintain the time accounting system by inputting the Operation Shop's daily work order/DSW daily time in the Labor Reporting System.
Maintain the daily Work Order Interface Reject/Suspended Transaction Report.
Participates in Contingency Operations Planning, and serves as Unit Control Center Team Member (UCC). Able to participate in contingency-related operations/exercises (e.g. natural disasters, accidents, terrorist actions). Serves as damage plotters, status keepers, schedulers, resources allocator and coordinates work flow.
Required to comply with PPE requirements and standards.
Responsible to perform all assigned duties as safely and efficiently as possible to maintain a safe work environment in accordance with all applicable rules and standards including, but not limited to, OSHA and National Fire Protection Association (NFPA) Life Safety Codes and Standards.
Must be able to troubleshoot and identify problems.
Works job assignments, researches and requisitions materials, and prepares necessary documents and reports.
Schedules work and verifies quality of work performed.
Able to read and interpret Work Orders, parts requests, drawings/schematics/ blueprints and manuals in order to accomplish assigned duties.
Accomplishes periodic inspections, recurring maintenance requirements and associated documentation. Maintains systems to conform to written guidance and applicable changes.
Maintains required operating forms and records and assures proper use of all assigned shop equipment.
Complete jobs using a variety of hand tools, portable power tools, shop equipment, standard measuring instruments, make standard shop computations relating dimensions of work, and select materials necessary for the work.
Makes adjustments to, and maintain shop equipment, and hand-tools to ensure proper operation.
Requires working scheduled and unscheduled overtime work including areas other than respective skilled trade.
Perform other duties as assigned in accordance with contractual, functional and mission requirements.
Position is classified as mission essential and requires employee to shelter at work site and respond to disasters and other contingency operations.
Basic Qualifications
High School diploma or equivalent.
Three or more years experience working in IWIMS, ACES, DMLSS, and CEMAS.
Three or more years experience working with work order/contract procurement practices.
Three or more years verifiable experience in producing advanced level Microsoft Office Power Point slide presentations, Microsoft Office Excel spreadsheets and Microsoft Office Word documents.
Knowledge of various facility maintenance fields.
Negotiating skills to interact with customers.
Good analytical and problem solving skills.
Organization skills to maintain all files including historical data, work order/project folders.
Must be able to comply with PPE requirements and standards.
Must possess valid State Driver's License; must have the ability to obtain and maintain a United States Government and/or United States Air Force vehicle driver's license.
Must have favorable National Agency Check (NACI).
Must have ability to meet the requirements for issuance of a computer network account (favorable National Agency Check and successfully complete computer security training) and any required security clearances including flight line access.
Ability and willingness to work as a member of a team.
Must have proficient English verbal and written communication skills.
Computer skills required to include: ability to utilize computer automated systems to perform assigned duties including: Microsoft Office Suite, planning, ordering materials, TLS timesheets, and email functions.
Must be able to lift a minimum of 50 pounds.
Able to stand or sit for long periods of time.
Requires working scheduled and unscheduled overtime work including areas other than respective skilled trade.
Position is classified as mission essential and requires employee to shelter at work location and to respond to disasters or other contingency operations.
Work Environment
Able to lift minimum of 50 pounds.
Able to stand or sit for long periods of time.
Indoors and outdoors; office, medical and/or industrial environment.
Position is classified as mission essential and requires employee to shelter at work location and to respond to disasters or other contingency operations.
Date: 2014-02-25
Country: US
State: MS
City: Keesler AFB
Postal Code: 39534
Category: Job Category - Procurement

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