Medical Administrative Program Specialist
The Assistant Chief, Medical Administration Service position demands high level of administrative analysis across a broad spectrum to meet the needs of the Service. Incumbent performs a variety of special studies, investigating and evaluating facts and trends. The Assistant Chief determines shortfalls and variations between actual resource availability and Service requirements; then takes or recommends appropriate corrective action. He/she defines objectives and designates priorities to be assigned in accomplishing tasks and responsibilities for Service operations. Major duties of this position include but are not limited to:
Directs the Medical Administration Service in broad patient administrative areas, providing resource allocation data and related interpretations for the assessment of the budget and other resources; Plans, develops, and manages assigned fiscal, labor, personnel, and training functions of the service; Prepares estimates of personnel, funding and other resources needed for review by higher management levels; Provides technical and administrative support to physicians, nurses, and other primary care providers; Demonstrates expertise in health record content and works closely with Quality Management Service to develop processes to improve performance on quality indicators such as SAIL; Ensures the legal and regulatory requirements for Veterans' healthcare are met; Sets policy and operating guidelines for the Medical Administration Service areas of responsibility and communicates policy throughout the system; Prepares and issues internal instructions and procedures for accomplishing work; Resolves difficult eligibility, patient processing, patient travel, consult management and medical records problems across the healthcare system; Participates in various facility, VISN, and national committees requiring health information management subject matter expertise such as the Compliance Committee; Works with clinical and administrative Service Chiefs to ensure that the work of the Medical Administration Service is integrated with the work of other Services; Plans work to be accomplished, establishes priorities, assigns work to employees, develops performance standards, and evaluates employee performance; Initiates personnel actions to fill vacancies, and to promote, reassign, change appointment status or recognize outstanding performance of employees; Analyzes clinical data from various sources to identify trends, potential risks, and opportunities making appropriate changes in staffing, workflow, and developing contingency plans to ensure continued service delivery; Coordinates and leads meetings, conferences, training sessions, and other forums to facilitate communication and coordination with program/project stakeholders; Instructs, advises, and counsels employees on both work and administrative matters; Prepares training materials and participates in orientation and instructional activities for both clinical and non-clinical staff. Work Schedule:
Monday - Friday, 8:
00 am - 4:
30 pm; subject to change based on the needs of the Compressed/Flexible:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Medical Administrative Program Specialist/PD027740 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/24/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade (GS-12) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Progressively responsible analytical, administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with an advisory or directional authority over such facilities. The work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities. Specialized experience must demonstrate knowledge of the following:
Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory groups; Assessing and managing a healthcare operation; Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. You will be rated on the following Competencies for this position:
Administration and ManagementOral CommunicationOrganizational AwarenessPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Primarily sedentary work. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Directs the Medical Administration Service in broad patient administrative areas, providing resource allocation data and related interpretations for the assessment of the budget and other resources; Plans, develops, and manages assigned fiscal, labor, personnel, and training functions of the service; Prepares estimates of personnel, funding and other resources needed for review by higher management levels; Provides technical and administrative support to physicians, nurses, and other primary care providers; Demonstrates expertise in health record content and works closely with Quality Management Service to develop processes to improve performance on quality indicators such as SAIL; Ensures the legal and regulatory requirements for Veterans' healthcare are met; Sets policy and operating guidelines for the Medical Administration Service areas of responsibility and communicates policy throughout the system; Prepares and issues internal instructions and procedures for accomplishing work; Resolves difficult eligibility, patient processing, patient travel, consult management and medical records problems across the healthcare system; Participates in various facility, VISN, and national committees requiring health information management subject matter expertise such as the Compliance Committee; Works with clinical and administrative Service Chiefs to ensure that the work of the Medical Administration Service is integrated with the work of other Services; Plans work to be accomplished, establishes priorities, assigns work to employees, develops performance standards, and evaluates employee performance; Initiates personnel actions to fill vacancies, and to promote, reassign, change appointment status or recognize outstanding performance of employees; Analyzes clinical data from various sources to identify trends, potential risks, and opportunities making appropriate changes in staffing, workflow, and developing contingency plans to ensure continued service delivery; Coordinates and leads meetings, conferences, training sessions, and other forums to facilitate communication and coordination with program/project stakeholders; Instructs, advises, and counsels employees on both work and administrative matters; Prepares training materials and participates in orientation and instructional activities for both clinical and non-clinical staff. Work Schedule:
Monday - Friday, 8:
00 am - 4:
30 pm; subject to change based on the needs of the Compressed/Flexible:
Not Available Telework:
Not Available Virtual:
This is not a virtual position. Position Description/PD#:
Medical Administrative Program Specialist/PD027740 Relocation/Recruitment Incentives:
Not Authorized Financial Disclosure Report:
Not required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/24/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade (GS-12) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
Progressively responsible analytical, administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with an advisory or directional authority over such facilities. The work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities. Specialized experience must demonstrate knowledge of the following:
Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory groups; Assessing and managing a healthcare operation; Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. You will be rated on the following Competencies for this position:
Administration and ManagementOral CommunicationOrganizational AwarenessPlanning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements:
Primarily sedentary work. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, and carrying of light items like papers or books. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https:
//www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.
- Department:
0301 Miscellaneous Administration And Program - Salary Range:
$91,231 to $118,603 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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